Question 1

How do I give feedback to Student Council and how will my feedback be processed?

Accepted Answer

Fill up the form https://forms.office.com/r/sUGas3sXnj or contact your Class Council.
Feedback will be processed by Student Council during monthly meetings (rest assured your identity will be kept anonymous throughout the whole process).
Student Council will contact you directly to update on the outcome of the feedback/plan of action/request for more information.

Question 2

How do I set up a new SIG?

Accepted Answer

Registering new SIGs is open year round. However, budget proposals are only accepted
near the end of the financial year (financial years usually run from April to March the next year). Interested parties should peruse the Student Leaders Handbook especially regarding the following topics (and forward them to other relevant parties, e.g., potential faculty advisors) prior to tendering their application.

Student Projects and Activities Advisor Roles and Responsibilities
Budget Guidelines (& Welfare Expenditure Policy)
Claims Submission & Reimbursement FAQs
Publicity Guidelines
SIG Budget Proposal

The President of Student Council and/or the Vice President (SIG) will meet with the proposed leadership, followed by a meeting with Student Affairs.

To tender your application for a new SIG, please fill in the following forms and prepare the stated requirements.

Declaration of interest from ≥ 20 students (incl. their full names, e-mail, programme, and expected year of graduation) usually done on Google Forms
New SIG Application (found in the handbook)
(When requested) SIG Budget Proposal

Question 3

How do I book Duke-NUS facilities?

Accepted Answer

Fill up the form https://bit.ly/DukeNUSRooms a minimum of 2 weeks in advance
Student Affairs will book the room on your behalf, contact you for any clarification, and inform you if the room is booked successfully. Please follow the guidelines and conditions for booking the room (including turning off AV equipment after use).

Question 4

I have an event I want to publicise through Student Council channels. How do I go about doing it?

Accepted Answer

Read the publicity guidelines in the Student Leaders Handbook.
Publicity channels available include Student Council Telegram, Instagram, and e-mail blast
Inform General Secretary of your choice of publicity platform and the message to be blasted

Question 5

I bought items for my student event (SIG, CommServe, Class Council event, etc.), what do I need to be reimbursed?

Accepted Answer

Before making purchases, please review the following guidelines for what can be approved for reimbursement:
Welfare Expenditure Policy - sets the max limit that can be reimbursed for different categories of purchases
Claims Submission & Reimbursement FAQs

After making purchases, please have the following items for submitting through the streamlined Claims Submission platform https://bit.ly/DukeNUSClaims
Name of event (as per proposal) and date that event was held
Name and matriculation number of the claimant 
Full attendance list of participants and their programme (MD, MD/PhD, or PhD), and their year of matriculation (when they started the programme)
Group photo showing most (if not all) attendees
All receipts with receipt number/transaction number, date of purchase and price/cost clearly stated

Feel free to check out the form in advance to know what is required for submission. If the submission is incomplete, it cannot be processed and you will not be reimbursed.

Question 6

My event has external speakers. Where can I get tokens of appreciation for them?

Accepted Answer

Please refer to the Student Leaders Handbook for the full policy on gifts for external speakers

Frequently Asked Questions